Free template · 4 min read
Trip Sheet Template for Owner-Operators
A trip sheet keeps every load's numbers in one place for taxes, IFTA, and settlement. Capture these fields on each run.
What to record per trip
- Date, load/PRO number, and broker
- Origin and destination with odometer start/end
- Loaded and deadhead miles
- Fuel gallons and cost by state (for IFTA)
- Tolls, scales, lumper, and other expenses
- Gross pay and any advances
Why owner-operators keep trip sheets
Trip sheets feed your IFTA filing, back up your tax deductions, and let you see which lanes actually made money. Keep them consistent and you will thank yourself at tax time.
Related Operations
Cargo Claim Response Template
Free cargo claim response letter template for carriers. A structured, professional way to respond to a freight claim and protect your record.
Pre-Trip Inspection Checklist
Free pre-trip inspection checklist covering the major systems drivers should check before every run to stay compliant and safe.